APPLICATION REQUIREMENTS

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   You may apply for a Certified Copy of a birth certificate if you are:

• You are 18 years old or older
• The registrant or a parent or legal guardian of the registrant
• A member of a law enforcement agency or a representative of another governmental agency, as provided by law, who is conducting official business
• A child, grandchild, sibling, spouse or domestic partner of the registrant
• An attorney representing the registrant or the registrant's estate, or any person or agency empowered by statute or appointed by a court to act on behalf of the registrant or the registrant's estate

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****ID MUST include your signature and is not expired****

Valid driver's license or Photo ID with current address

Valid driver's license without a photo and ONE alternate form of ID with current address

                                                       OR

Two alternate forms of ID- one of which must show your current address:

• ‍Vehicle registration
• Vehicle insurance card
• Voter registration
• US/Foreign Passport
• Immigrant Visa
• Permanent Resident Card (Green card)
• Federal/State ID
• City of Newark Municipal ID
• School ID
• Utility bill (within the previous 90 days)
• Bank Statement (within previous 90 days)
• W-2 or tax return for current or previous year

If you are requesting records for: 

Your child: If your current name does not match your name as recorded on the birth certificate, you will need to supply a certified copy of your marriage or civil union certificate or legal name change. 

Your spouse/civil union partner: Provide a certified copy of your marriage/civil union certificate.

Your parent(s) or sibling(s): Provide a certified copy of your birth certificate with parents’ names.

Your grandparent(s): Provide a certified copy of your birth certificate (identifying YOUR parent) AND your parent's birth record (identifying YOUR grandparent)

*Any name changes MUST be supported by legal documents (ex: Marriage/ Union Certificate, Legal proof of name change)

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If you are not a person qualified to get a certified copy of a record, but you are helping an eligible person receive a certified copy of a vital record, you MUST present:

• Your valid Photo ID
• Notarized DELEGATION OF AUTHORITY with signature of registrant

                         OR

• Your valid Photo ID
• Photo ID of registrant (must provide a letter of authorization) 

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In need of a vital record and are not the legal representative of an eligible person:

*A subpoena is not sufficient to issue a copy of a vital record.

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